Ordering certificates and documents

We recommend ordering documents issued by Estonian authorities (Vital Statistics event certificates, criminal record certificate etc) directly from the authority by self-service portal via login with your Estonian ID and pin-codes or SMART-ID or by e-mail if possible. It is also possible to order documents through the Estonian Embassy. All documents ordered through the Embassy will be delivered by certified post (to your home address in Spain) or in person in the Embassy of Estonia in Madrid.

Vital Statistics event certificates – birth, death, marriage, divorce, name change

Possibility to order a certificate in Estonian or English or in CIEC format (birth, death, marriage) that can be used in Estonia and in Spain without apostille and translation or multilingual standard form that can be used in the EU without apostille and translation. More information about the certificates: webpage of Ministry of Interior (EE).

Ordering through e-population register
Login with ID-card, Mobiil-ID or SMART-ID. Possibility to order document to the Estonian Embassy in Madrid. Payment of state fee through direct bank link or by credit card in the self-service portal.
Ordering through the Embassy
– by e-mail – sending the signed and scanned application in Estonian or in English with a copy of your identity document or digitally signed application with the receipt of payment of state fee to the Embassy’s e-mail: [email protected]
– by post – sending the signed and printed application in Estonian või in English with a copy of your identity document and the receipt of payment of state fee to: Calle Claudio Coello, 91 – 1° D, Madrid, 28006
Payment of state fee to the bank account of the Embassy or the account of Ministry of Finance in Estonia, more information: Riigilõivud.

Certificate of marital capacity

Possibility to order a certificate with multilingual standard vorm that can be used in the EU without apostille and translation. NB! The information about your permanent residency will be displayed on the certificate – before ordering the certificate, please check and if need be, correct the data in the Population Registry of Estonia.

Ordering through the Embassy
– by e-mail – sending the signed and scanned application in Estonian with your and your future spouse’s copy of identity documents or digitally signed application with the receipt of payment of state fee to the Embassy’s e-mail: [email protected]
– by post – sending the signed and printed application in Estonian with your and your future spouse’s copy of identity documents or digitally signed application with the receipt of payment of state fee to: Calle Claudio Coello, 91 – 1° D, Madrid, 28006
Payment of state fee to the bank account of the Embassy or the account of Ministry of Finance in Estonia, more information: Riigilõivud.

Extract from the Population Register

When ordering an extract from the Population Register, there is a possibility to mark the required data the applicant wishes to appear on the extract (i.e permanent residence address, children, marriage, name change etc). There is a possibility to order the document in Estonian, in English or with a multilingual standard form that can be used in the EU without apostille and translation.

Ordering through e-population register
Login with ID-card, Mobiil-ID or SMART-ID. Possibility to order document to the Estonian Embassy in Madrid. Payment of state fee through direct bank link or by credit card in the self-service portal.
Ordering through the Embassy
– by e-mail – sending the signed and scanned application in Estonian or in English with a copy of your identity document or digitally signed application with the receipt of payment of state fee to the Embassy’s e-mail: [email protected]
– by post – sending the signed and printed application in Estonian or in English with a copy of your identity document or digitally signed application with the receipt of payment of state fee to: Calle Claudio Coello, 91 – 1° D, Madrid, 28006
Payment of state fee to the bank account of the Embassy or the account of Ministry of Finance in Estonia, more information: Riigilõivud.

Criminal record certificate

Possibility to order the criminal record certificate with multilingual standard form that can be used in the EU without apostille and translation. NB! If you wish to order the certificate with multilingual form, please note that in your initial application.

Ordering through the Centre of Registers and Information Systems service of e-toimik
Login with ID-card, Mobiil-ID or SMART-ID. The encrypted document in Estonian will be sent to your e-mail.
Ordering by e-mail or post from the Centre of Registers and Information Systems – in case you need the document on paper.
Send the application in Estonian or in English by e-mail to: [email protected] or by post to: Lubja 4, 19081 Tallinn, Estonia.
More information about ordering the criminal record certificate and payment of state fee from the webpage of the Centre of Registers and Information Systems: Query of the Criminal Records Database
Ordering through the Embassy
– by e-mail – sending the signed and scanned application and the application in Estonian or in English with a copy of your identity document or digitally signed application with the receipt of payment of state fee to [email protected]
– by post – sending the signed and scanned application and the application in Estonian or in English with a copy of your identity document or digitally signed application with the receipt of payment of state fee to: Calle Claudio Coello, 91 – 1° D, Madrid, 28006
Payment of state fee to the bank account of the Embassy or the account of Ministry of Finance in Estonia, more information: Riigilõivud.

Documents from the National Archive (archival note to apply for Estonian citizenship, to prove working periods in Estonia etc)

Ordering through the database of the National Archive – VAU self-service

Certificate of not holding Estonian citizenship

The certificate can be issued in Estonian or in English.

Ordering through the Embassy
– only possible by personal appointment in the Embassy – fill the application for the Police and Border Guard Board and your identity document.
Payment of state fee to the bank account of the Embassy or the account of Ministry of Finance in Estonia, more information: Riigilõivud.